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Quotia Pipeline

Bills in. Books, tax, and depreciation out.

Quotia Pipeline is the AI that sits underneath every Quotia product — taking documents from any source, running them through six stages, and writing the entries (and filing the taxes) for you.

classification accuracy
99.4%
processing time per bill
<8s
AI stages per record
6

Six stages, one continuous flow

Every bill, invoice, and sales line goes through the same path — no exceptions.

  1. 01 Ingest

    Ingest

    Email, LINE, Shopee, Lazada, TikTok Shop, bank feeds, PDFs, phone photos, e-Tax invoices — pulled into one queue automatically.

    Connectors · Email · API
  2. 02 Extract

    Extract

    OCR + VLM read structured and unstructured documents — slips, scanned bills, PDFs, photos — and pull every field into clean data.

    OCR · VLM
  3. 03 Classify

    Classify

    LLM maps each line to vendor, GL account, cost center, and project. Anything above 95% confidence auto-classifies.

    LLM · Vendor mapping
  4. 04 Verify

    Verify

    Cross-checks against PO, receipts, bank statements, the vendor master, and current tax rates — errors caught before they hit your books.

    3-way match · Tax-rate check
  5. 05 Enrich

    Enrich

    Adds the metadata humans usually forget — project tags, cost centers, depreciation schedules, withholding rates, VAT categories — before posting.

    Depreciation · WHT · VAT
  6. 06 Post

    Post

    Posts to your books, issues withholding certificates, schedules depreciation, and files VAT (Phor.Por.30) and withholding tax (Phor.Ngor.Dor.53) with the RD — in one pass.

    Books · WHT · VAT · Depreciation

What comes out the other end

  • Bookkeeping

    Auditable debit/credit entries mapped to your chart of accounts.

  • Withholding tax

    50 Tawi certificates issued; Phor.Ngor.Dor.3/53 filed direct with the RD.

  • Depreciation

    Auto-scheduled depreciation by useful life and method — set once, runs forever.

  • VAT

    Input/output VAT reports; Phor.Por.30 filed automatically.

  • Audit trail

    Every stage logged with evidence — one click for your auditor.

Want to see it on your own data?

Send us ten sample bills. We'll run them through the pipeline and send the results back within one business day.

Send us sample bills